Correct a count variance

When a variance appears between the calculated position and a count (stock inventory or cash register count), Activiteez can generate a prefilled correction entry. You review and confirm it in the transaction editor.

Prerequisites: Write permission (canWriteTransac). For cash register, an open register must be available when correcting.

Stock variance (inventory)

Context: Stocks report — see Review stock positions.

1. Find an inventory line with a non-zero variance.
2. Click the pencil button next to the variance.
3. If the variance exceeds 5 units (absolute value), a confirmation describes quantity and estimated value (item purchase cost) before continuing.
4. Activiteez creates a stock variation entry (account 603): quantity and amount adjusted for the variance, dated just before the source count.
5. The transaction editor opens: check fields, then save.

To list corrections already posted on the period: Period movements button in the Stocks report.

Cash register variance (per payment method)

Context: Cash register positions report — see Review cash register positions.

1. Find an opening or closing with a non-zero variance on a payment method.
2. Click the pencil button.
3. Identify the most likely cause in the dialog (options pre-detected from opening/closing, entries since the last closing, and amount ≥ €50):
   • Post a correction entry (exceptional P&L) (accounts 758 / 658);
   • Correct the count amount (or the opening position);
   • if the variance is ≥ €50: unrecorded safe deposit or withdrawal;
   • on opening with entries since the last closing: correct the opening or post an entry before the opening.
4. Review in the transaction editor, then save.

To list corrections on the period: Period corrections button above the Cash register positions report.

Case tree: What are the most common cash register position errors?.

Common issues

• No pencil button: zero variance, not a count line, or insufficient permissions.
• « No open register available » (cash): open the register or pick a date when a register is open for that payment method.
• Stock accounting value to check: item purchase cost is missing in the catalog — complete it in Configure cash register items.
• Variance still shown: refresh the report after saving; only later counts reflect the correction.