Export data for accounting

Activiteez consolidates your sales, receipts, and movements into usable accounting entries (sales ledger, cash ledger). This guide explains how to export that data to send to your firm or import into your accounting software.

Note — Activiteez is not accounting software. It structures pre-accounting from your activity; tax validation and official ledger keeping remain your accountant’s responsibility.

Prerequisites

• Chart of accounts configured — see Customize the chart of accounts for export.
• Finances read access or Accounting rights on your login (primary or authorized secondary login).

Procedure

1. Check that your sales entries and, where applicable, expense entries are up to date in Activiteez (bookings, point of sale, invoicing, online payments).
2. Open the Finances module (or the accounting export section in your interface).
3. Choose the period and export type your firm expects (CSV, FEC, or another offered format).
4. Run export and download the file.
5. Send the file to your accountant or import it into your software per their instructions.

To adjust accounts before export: Customize the chart of accounts for export. For instructor payouts: Export instructor payouts for accounting.

Video

Step-by-step tutorial: YouTube — export data for accounting.

Common issues

• Missing entries: confirm sales were recorded (confirmed bookings, point of sale opened and closed, invoices issued).
• Inconsistent accounts in the file: review configuration in Settings → Preferences → Accounting before a new export.
• Stripe online payments: reconcile receipts and payouts — see Export instructor payouts for accounting and Enable online payment.