Create your first activity
From Schedule, drag an activity template onto the calendar or use « + New Activity », then set title, dates, capacity, and booking options.
Beginner 10 min
Activities & scheduling
Create your activities, organize the calendar, assign guides and resources, and manage availability.
Activities are the foundation of Activiteez: everything else in the product — bookings, customers, point of sale, invoicing — builds on what you have defined and scheduled. Once your offerings are modeled, the calendar becomes the center of your day: you see what is happening, when, and with whom, and you organize the team and resources there.
Activities and activity templates
An activity is a concrete offering in your calendar: a class, a guided outing, a rental, a course… with its times, prices, booking rules, assigned instructors or guides, etc. It is the unit around which registrations and operations revolve.
An activity template is a reusable model: you save a recurring offering’s settings once (duration, price, options, default resources), then place it on the calendar as often as needed — by drag-and-drop — without re-entering everything. Ideal for slots that come back every week or every season.
Beyond simple activities, you can build packages, schedule recurring activities, and handle advanced cases (variable duration, creation at booking time…): it all starts from this activity → calendar base.
Activities are not limited to dated slots on the calendar. They also let you offer and manage other commercial products tied to your catalog:
- Gift vouchers: an activity without a date, sold online (or at the counter), that the recipient schedules later on a real slot;
- Membership cards: plans (sessions, access, validity) crediting the customer’s account and debited at each registration or point-of-sale transaction;
- Top-up cards: a reloadable prepaid balance, consumed through bookings or purchases, with remaining balance tracked.
These products share the same logic as your scheduled offerings: they rely on activities configured in Activiteez and meet the calendar or booking flow when the customer uses their entitlement.
The calendar: views and display modes
The Schedule menu groups every way to read and organize your calendar. The calendar offers several time views — day, week, or month (plus a list view when needed) — to move from one day’s detail to a period overview.
You can also change the display angle:
- by resources (instructors, guides, rented equipment): one row or column per person or piece of gear, to see who is busy and where to place the next slot;
- by activity category: to group offerings by family (classes, rentals, courses…) and manage one type of offer at a glance.
Filters, drag-and-drop, rotations, and availability management complete these views so you can adjust slots, assignments, and load without leaving the calendar.
What you will find in this section
The guides and FAQs here detail all calendar display modes and everything related to activities: creation and editing, templates and packages, recurrence, gift vouchers, membership cards, and top-up cards, assigning instructors and resources, drag-and-drop, advanced settings, payouts, equipment rentals, and more. Each article covers one procedure so you can use the calendar as your central operations tool.
Start here
Create an activity template
Duplicate an existing activity as a reusable template from Schedule, or create one via Activity templates and the calendar toolbar.
Beginner 10 min
Use drag and drop
From Schedule, drag an activity template from the toolbar onto the calendar, position the slot, and save after completing the details.
Beginner 5 min
Configure activity pricing options
From activity editing, Pricing, Capacity, Bookings tab, open Options… to add pricing lines (categories, packs, options, discounts) alongside the base price.
Intermediate 15 min
All guides
- Create your first activity Beginner 10 min
- Create an activity template Beginner 10 min
- Use drag and drop Beginner 5 min
- Configure activity pricing options Intermediate 15 min
- Schedule a recurring activity Beginner 10 min
- Sell a gift voucher Beginner 10 min
- Manage your schedule (instructor) Beginner 15 min
- Translate activities and account content Intermediate 15 min
- Edit multiple activities at once Intermediate 10 min
- Create an activity package Intermediate 10 min
- Assign an instructor or guide Intermediate 10 min
- Calculate instructor payouts Intermediate 10 min
- Set up a rotation Intermediate 10 min
- Rent kayaks, bikes, or skis Intermediate 10 min
- Adjust duration at booking time Intermediate 10 min
- Create advanced activities Advanced 15 min
Frequently asked questions
Two areas to translate:
Activities — edit from Schedule, switch language via the selector at the top right: title, description, location, messages and booking labels. Save the activity.
Account (mini-site / widget) — Settings → General tab, same language selector: Description (business), Website and Terms & conditions (company info). Save settings.
Visitors see the translated version if the URL includes the matching lang parameter, if the mini-site language menu is set to that language, or if the browser is configured accordingly. Otherwise the account default language is shown; untranslated fields also fall back to that language.
Guides: Translate activities and account content and Embed Activiteez on your website.
Customer email language: How do I manage communication language for a customer?.
Pricing options are configured in activity editing, Capacity, Pricing, Booking tab, Options… button. The base price remains the main rate; each option line complements or replaces it depending on its type.
| Type | Role |
|---|---|
| Category | Rates by category and quantity (children / adults…) |
| Group pack | Fixed-quantity group rate replacing unit price |
| Private booking | Privatization: full activity without quantity |
| Duration | Rate by slot or duration + quantity |
| Equipment / Equipment x duration | Equipment rental (with or without duration) |
| Group option / Participant option / Duration x participant option | Checkbox options (group, per person, per slot) |
| Volume discount / Cart volume discount | Discount from a quantity threshold |
| Discount coupon | Promo code checked at booking |
| Price list | Point-of-sale item chosen by the customer |
Step-by-step setup: Configure activity pricing options. For promo codes: How do coupons work?.
Coupons are a Discount coupon pricing option, added like other types in the activity Options… editor.
Organizer side
- Create a line with type Discount coupon.
- Give it a label (links the booking field to the right rule).
- Define accepted codes via the button next to the coupon list field.
- Set discounts: percentage on total, fixed amount, optionally amount per quantity.
- Fill the customer message (shown when the code is accepted).
Each coupon line has its own code list and amounts. You can have multiple lines on one activity.
Customer side
At booking, the customer enters the code. The system checks it is in the valid list for that option:
- Rejected code: message such as “Invalid coupon”; no discount applied.
- Accepted code: configured discounts apply; the field may lock read-only after validation.
Detailed option setup: Configure activity pricing options.
To see your instructors’ availability in Schedule, check the following in order.
1 — Does the instructor have an Activiteez account?
- If not, create one for them or ask them to create a free account.
2 — Has the instructor shared their calendar with you?
- On the instructor’s account: Settings → Preferences → Partners, list They can view my calendar — your organization’s contact email must be listed.
- On your account: Settings → Preferences → Partners, list I can view availability or book for… — the instructor’s account must appear.
- On your account: Settings → Preferences → Instructors — the instructor’s contact email must be added so they appear in the instructor list under Schedule.
3 — Has the instructor entered availability?
The instructor must enter slots from their own account; without availability recorded, nothing appears on your calendar.
4 — Does the instructor appear in the toolbar?
- Open Schedule.
- Click Instructors to show the toolbar.
- If the instructor is missing from the list, repeat steps 1 and 2.
5 — Is « Availability » checked?
In Schedule, on the horizontal Instructors toolbar: check Availability to display open slots.
6 — Is a filter hiding the instructor?
On the same toolbar: uncheck Filter, or explicitly select the instructor concerned.
An activity template is a reusable activity model in your calendar. It suits offerings that come back often (weekly classes, standard outings, recurring rentals…): you define duration, price, options, and default resources once, then place it on the schedule as often as needed without re-entering everything.
Create a template from an existing activity
- Open Schedule and select a configured activity.
- Click the activity to open it.
- Use the arrow to the right of Edit, then choose Add to activity templates (or Activity template, depending on the screen).
The activity is duplicated and appears in the activity templates toolbar. You can then drag and drop it to different places on your calendar.
For other creation methods (Activity templates menu, Manage on the toolbar), see the guide Create an activity template.
