Correct a count variance

When a variance appears between the calculated position and a count (stock inventory or cash register count), Activiteez can generate a prefilled correction entry. You review and confirm it in the transaction editor.

Prerequisites: Write permission (canWriteTransac). For cash register, an open register must be available when correcting.

Stock variance (inventory)

Context: Stocks report — see Review stock positions.

1. Find an inventory line with a non-zero variance.
2. Click the wrench button next to the variance.
3. If the variance exceeds 5 units (absolute value), a confirmation describes quantity and estimated value (item purchase cost) before continuing.
4. Activiteez creates a stock variation entry (account 603): quantity and amount adjusted for the variance, dated just before the source count.
5. The transaction editor opens: check fields, then save.

To list corrections already posted on the period: Period movements button in the Stocks report.

Cash register variance (per payment method)

Context: Cash register positions report — see Review cash register positions.

1. Find a count line (opening, closing, or interim inventory) with a non-zero variance on a payment method.
2. Click the wrench button.
3. If the variance exceeds €5 (absolute value), a confirmation is required.
4. Activiteez creates an exceptional gain or loss entry (accounts 758 or 658 depending on sign), with the same payment method as the count and collected amount equal to the variance.
5. Review in the transaction editor, then save.

To list corrections on the period: Period corrections button above the Cash register positions report.

Common issues

• No wrench button: zero variance, not a count line, or insufficient permissions.
• « No open register available » (cash): open the register or pick a date when a register is open for that payment method.
• Stock accounting value to check: item purchase cost is missing in the catalog — complete it in Configure cash register items.
• Variance still shown: refresh the report after saving; only later counts reflect the correction.